2019 HUCTW Election Information
Election date: Tuesday, December 10, 2019
Voting for: Officers, Executive Board, & Union Representatives
Download a list of HUCTW voting locations.
Sample ballots for all contested races:
- HUCTW Officers Ballot (President, Vice President, Treasurer, Recording Secretary)
- FAS Arts Region Executive Board Member Ballot
- DCE Union Representatives Ballot
- S&P Union Representatives Ballot
You must be an HUCTW member in order to vote. If you want to join, call the HUCTW office or join at any polling place on 12/10/2019. Any member may vote at any location. You must have your Harvard ID or another photo ID in order to vote. You can vote at any location. More information on this election and about HUCTW elections in general can be found at below. Call HUCTW at 617-661-8289 or e-mail firstname.lastname@example.org with questions.
About HUCTW Elections
The Harvard Union of Clerical and Technical Workers conducts regular elections to fill its leadership positions. These elections are subject to standards and regulations of the HUCTW’s own constitution; of our parent Union AFSCME; and of the AFL-CIO. An annual HUCTW election is generally held on a Tuesday in early December, with voting locations all over the extended Cambridge and Boston-area Campus, and in most remote locations where HUCTW members work.
Positions, Term Lengths, and Frequency of Elections
The frequency of regular elections for any particular office depends on the term length of the position. Local HUCTW Representatives serve for one year, so those positions are up for election every year. By contrast, members of the Union’s Executive Board serve for two years, with their races are staggered: half the positions up for election during any one year, and the remaining half the following year. Officer positions— HUCTW President, Vice President, Treasurer, and Recording Secretary— are held every three years, with all positions turning over at once. In addition to regular, annual elections, the Union holds special elections in conjunction with contract negotiations, ordinarily including a majority-vote, yes/no ratification of the proposed new contract. (Our contracts are adopted only upon a majority “yes” vote during the ratification process.)
Timeframe and Procedures
Roughly five weeks prior to an annual (regular) HUCTW election, members receive a combined Notice of Elections/Notice of Nominations via U.S. Mail at their home address. (Please note that special elections are subject to slightly different timeframes and procedures.) The combined Notice provides members with the following information:
- Date of the election
- Which positions are up for election
- Instructions on how to nominate a Union member for elected office
- The deadline for nominations
- A preliminary list of all voting locations and times
After the deadline for nominations, approximately two weeks before the regular election, members will receive an updated notice of election via their work email. The update will announce which races, if any, are uncontested, and will also confirm voting times and locations accordingly. At that same time, previews of all race ballots will be available to view online at huctw.org. They serve to announce the names of the candidates and to help voters prepare.
Tabulation and Announcement of Results
The vote count begins directly following the close of voting, usually at 6pm the evening of the election. The location is announced and all candidates and HUCTW members are invited to observe. The preliminary vote count is completed that night. In order to finalize the count, votes from remote locations must be counted, and any “challenged” ballots from the previous evening must be resolved. Both are completed the following day in the HUCTW office at time to be announced. Union members and candidates are likewise invited to observe this process. Soon after, final results of elections are posted online, and are also sent via an email announcement to the entire membership.
Q: Am I eligible to vote? Can I run for office?
A: In order to run for HUCTW positions, and in order to vote, you must be a signed member of the Union. If you have not yet signed a membership card, you may do so at any time, including at the polls on December 5th. Call or email the HUCTW Office and we’ll make sure you get a card to sign ASAP (617-661-8289, email@example.com).
Q: I think I signed a “fair share” (fee-payer) card rather than a Union card: can I vote?
A: No, but you may switch by signing a Membership Card at any time, including at the polls on the day of the election. Again, just call our office: we’d be happy to help you!
Q: How do I know what positions are up for election?
A: Approximately five weeks before the election a combined Notice of Elections/Notice of Nominations will arrive by U.S. Mail at your home address. This document details which positions are open in which parts of the University.
Q: How do I nominate myself or someone else?
A: Approximately five weeks before the election a combined Notice of Elections/Notice of Nominations will arrive at your home address. This document details how to place a nomination–by US or University Mail; or by fax; or by email (firstname.lastname@example.org)– and the dates by which nominations are closed.
Q: If I am running for election, can I get a list of eligible voters?
A: Yes, if you are running for one of the positions up for election, you may request a list of the names of the eligible voters by writing to the elections committee (email@example.com).
Q: I don’t know anything about the candidates listed: how can I get more information?
A: It is the responsibility of the candidates to reach out to member voters. About two weeks prior to the election, members may check online to preview the ballots they’ll see when they get to a voting location. These previews also serve the function of naming the final candidates in an election.
Q: There are so many voting locations—do I have to vote at the location closest to me?
A: No– any Union member may vote at any of our many voting locations and times. During every HUCTW election, the voting location at the HUCTW Office (15 Mt Auburn St. in Cambridge) is open from 8:30 a.m. to 5:30 p.m.
Q: I’m going to be out of town on election day—can I submit an absentee ballot?
A: No. The election rules of our parent Union, AFSCME, prohibit the use of absentee ballots
Q: What happens if an election is uncontested?
A: If a particular position is uncontested, an election will not be run and the unopposed candidate(s) will take on the position automatically.
Q: Some of these positions sound really interesting—how can I learn more?
A: There are lots of ways of becoming active: attending a local lunchtime meeting, reaching out to a local activist or Union Rep, or simply calling the HUCTW office: https://huctw.org/about-us/contact-huctw.
If you have further questions about HUCTW elections, please email firstname.lastname@example.org or call 617-661-8289 and ask to speak to a member of the election committee.