HUCTW Elections

HUCTW Annual Elections, December 14-17, 2021

In December, HUCTW will be holding annual elections for local and regional HUCTW representative roles. Voting will take place online between December 14 – December 17, 2021. For each contested race, each member who is eligible to vote in that race will be emailed a unique access link to an electronic ballot. Members may also elect to receive their ballots by text as well as email.

You must be a signed union member in order to vote. If you have not already signed a membership card, you must submit your card to HUCTW by Friday, December 10 in order to vote in the December 14-17 election. In order to join, fill out a membership card online and send it back to HUCTW huctw.org/huctw-membership-card.  Please email huctw.info@huctw.org with any questions.

If you are eligible to vote, you may be asked to vote in zero, one, or two races for HUCTW Executive Board seats and/or HUCTW Local Union Representative roles, depending on which races are contested in your section of the campus.

Please consult the official combined Notice of Election/Notice of Nomination for detailed information regarding the breakdown of HUCTW Regions and Work Units as they apply to positions that are up for election. You can find general information about HUCTW Elections below.

A Note about Electronic Voting 

For 2021, HUCTW members will vote online, using a unique access key sent to each member by email, which will open an electronic ballot. This unique access key will be randomly generated for each member by the third-party vendor, ElectionBuddy (which specializes in the management of union elections) and will allow you to vote securely and anonymously. Members may also request to receive their ballot by SMS text message, as well as by email. All votes must be delivered via electronic ballot, there is no exception to this. Please contact huctw.elections@huctw.org if you have concerns regarding ballot access.

Election Schedule

Announcement: In conjunction with the Notice of Election/Notice of Nomination that is mailed to members’ homes, the information on this page constitutes the announcement of HUCTW’s 2021 Regular Annual Elections.

Nominations: Nominations are open upon receipt of the official Notice of Election/Notice of Nomination by US Mail, or upon the posting of that notice online, whichever is earlier.

Nominations will close Friday, December 3, 2021 at 5pm. Please email nominations to huctw.elections@huctw.org or mail to them to the HUCTW Office (15 Mt Auburn St, Cambridge, MA 02138),  Attention: HUCTW Elections.

Once nominations have been finalized, the roster of contested races, and the names of candidates in each race, will be posted to our website. This is the only dissemination of candidate information done by the HUCTW Elections Committee. The distribution of any and all other information regarding candidates or their positions is the province of candidates and their campaigns. Candidates may request a list of eligible voters in their electoral region or area.

Voting: For contested elections, each eligible HUCTW voter will be emailed (and optionally texted) a unique access link to an electronic ballot which will allow a member to vote in each election that they are eligible to vote in. The period of online voting will take place December 14 – December 17, 2021. Reminders will be sent by the Elections Committee and/or by its third-party vendor, ElectionBuddy.

Results: The HUCTW Elections Committee will review results on Friday, December 17, 2021 and announce them by email and on the website shortly thereafter.


FAQ Regarding Online Voting:

Q: We’ve never voted online before. Why now?
A:
Historically, HUCTW Elections have been conducted in person over the course of a single day at numerous voting locations where our members work. In planning the 2021 Elections, we have modified our voting process in order to address health and safety concerns and the fact that most members are not yet back to working full-time on campus. Our goal has been to match the fairness, accuracy, and accessibility of our usual in-person process, while meeting established and new election regulations from our parent union, AFSCME, and the federal government.

Q: Is there a place I can vote in person this time around?
A:
All voting for Contract Ratification will take place online, via electronic ballot. You will be emailed a unique access code to access your electronic ballot, and you can opt to have this same unique access code texted to your cell phone by registering here by December 10 at 5:00 pm.

Q: How does the Union administer electronic elections? How do we know it is fair and secure?
A:
We will use a system designed and managed by the company, ElectionBuddy. It is a system used by many other unions across the U.S. for voting and elections. We have ensured that ElectionBuddy satisfies all HUCTW, AFSCME and Federal requirements around voter anonymity security regulations.

Q: It’s December 14 and I didn’t get a voting link—help!
A:
If you do not receive an email and/or text with a unique access code by 8am on December 14, please reach out to huctw.elections@huctw.org as soon as possible, and no later than 5:00 pm on December 17.

If you have other questions, please contact the elections committee at huctw.elections@huctw.org