The HUCTW election for Union Executive Board Positions and Local Union Representatives will take place on Tuesday, December 5, 2017, at numerous voting locations across all Harvard campuses. You need to be an HUCTW member in order to vote and and you must bring a photo ID. You can vote at any ballot location.
About HUCTW Elections
The Harvard Union of Clerical and Technical Workers conducts regular elections to fill its leadership positions. These elections are subject to standards and regulations of the HUCTW’s own constitution; of our parent Union AFSCME; and of the AFL-CIO. An annual HUCTW election is generally held on a Tuesday in early December, with voting locations all over the extended Cambridge and Boston-area Campus, and in most remote locations where HUCTW members work.
Positions, Term Lengths, and Frequency of Elections
The frequency of elections for any particular office depends on the term length of the position. Local HUCTW Representatives serve for one year, so those positions are up for election every year. In the same way, members of local Joint Councils serve for two years, and those races are held every other year. Members of the Union’s Executive Board also serve for two years; however, their races are staggered, with half the positions up for election during any one year, and the remaining half the following year. Officer positions— HUCTW President, Vice President, Treasurer, and Recording Secretary— are held every three years, with all positions turning over at once. In addition, special elections occur in conjunction with contract negotiations, including ordinarily a majority-vote, yes/no ratification of the proposed new contract. (Our contracts are adopted only upon a majority “yes” vote during the ratification process.)
Timeframe and Procedures
Roughly five weeks prior to an annual HUCTW election, members receive a combined Notice of Elections/Notice of Nominations via U.S. Mail at their home address. This Notice provides members with the following information:
- Date of the election
- Which positions are up for election
- Instructions on how to nominate a Union member for elected office
- The deadline for nominations
- A preliminary list of all voting locations and times
After the deadline for nominations, approximately two weeks before the election, members will receive an updated notice of election via their work email. The update will announce which races, if any, are uncontested, and will also confirm voting times and locations accordingly. At that same time, previews of all race ballots will be available to view online at huctw.org. They serve to announce the names of the candidates and to help voters prepare.
Tabulation and Announcement of Results
The vote count begins directly following the close of voting, usually at 6pm the evening of the election. The location is announced and all candidates and HUCTW members are invited to observe. The preliminary vote count is completed that night. In order to finalize the count, votes from remote locations must be counted, and any “challenged” ballots from the previous evening must be resolved. Both are completed the following day in the HUCTW office at time to be announced. Union members and candidates are likewise invited to observe this process. Soon after, final results of elections are posted online, and are also sent via an email announcement to the entire membership.
Q: Am I eligible to vote? Can I run for office?
A: In order to run for HUCTW positions, and in order to vote, you must be a signed member of the Union. If you have not yet signed a membership card, you may do so at any time, including at the polls on December 5th. Call or email the HUCTW Office and we’ll make sure you get a card to sign ASAP (617-661-8289, firstname.lastname@example.org).
Q: I think I signed a “fair share” (fee-payer) card rather than a Union card: can I vote?
A: No, but you may switch by signing a Membership Card at any time, including at the polls on the day of the election. Again, just call our office: we’d be happy to help you!
Q: How do I know what positions are up for election?
A: Approximately five weeks before the election a combined Notice of Elections/Notice of Nominations will arrive by U.S. Mail at your home address. This document details which positions are open in which parts of the University.
Q: How do I nominate myself or someone else?
A: Approximately five weeks before the election a combined Notice of Elections/Notice of Nominations will arrive at your home address. This document details how to place a nomination–by US or University Mail; or by fax; or by email (email@example.com)– and the dates by which nominations are closed.
Q: If I am running for election, can I get a list of eligible voters?
A: Yes, if you are running for one of the positions up for election, you may request a list of the names of the eligible voters by writing to the elections committee (firstname.lastname@example.org).
Q: I don’t know anything about the candidates listed: how can I get more information?
A: It is the responsibility of the candidates to reach out to member voters. About two weeks prior to the election, members may check online to preview the ballots they’ll see when they get to a voting location. These previews also serve the function of naming the final candidates in an election.
Q: There are so many voting locations—do I have to vote at the location closest to me?
A: No– any Union member may vote at any of our many voting locations and times. During every HUCTW election, the voting location at the HUCTW Office (15 Mt Auburn St. in Cambridge) is open from 8:30 a.m. to 5:30 p.m.
Q: I’m going to be out of town on election day—can I submit an absentee ballot?
A: No. The election rules of our parent Union, AFSCME, prohibit the use of absentee ballots
Q: What happens if an election is uncontested?
A: If a particular position is uncontested, an election will not be run and the unopposed candidate(s) will take on the position automatically.
Q: Some of these positions sound really interesting—how can I learn more?
A: There are lots of ways of becoming active: attending a local lunchtime meeting, reaching out to a local activist or Union Rep, or simply calling the HUCTW office: https://huctw.org/about-us/contact-huctw.
If you have further questions about HUCTW elections, please email email@example.com or call 617-661-8289 and ask to speak to a member of the election committee.