News and Events

Important March 31 Deadline Approaching

Important March 31 Deadline Approaching


March 31 is an important deadline for four Harvard reimbursement programs: (1) the 2016 HUCTW Copayment Reimbursement Program, which assists HUCTW members with their annual medical copayment costs (2) the 2016 Flexible Spending Account Program, which allows staff to set aside money pre-tax for healthcare or dependent care expenses (3) the 2016 Fitness Reimbursement Program, which partially reimburses staff for health club membership fees and (4) the 2016 Bike Commuter Benefit, which assists with associated with bicycle purchase and repair.…

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Financial Wellness Workshops

Financial Wellness Workshops


The Cambridge workshop will be held on April 7, from 12:30-1:30 pm in the Pfizer Lecture Hall, Mallinckrodt Laboratory Building, Cambridge. In partnership with HUCTW, the Harvard University Employees Credit Union (HUECU) will host a series of Financial Wellness Workshops on a variety of topics related to personal finance throughout 2017. The workshops will be exclusively for HUCTW members, and each session will be offered both in Cambridge and in the Longwood Medical Area. The series continues in March and April in Longwood (March 15) and Cambridge (April 7) on the topic of Retirement Planning. HUCTW members who are interested in attending should register using the following links.…

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Working a Flexible Schedule

Working a Flexible Schedule


Many HUCTW staff members across Harvard negotiate flexible work arrangements with their supervisors. This is supported by the Harvard-HUCTW contract. On the following page, you will find our contract language on flexibility in the workplace, including examples of flex schedules at Harvard. You'll also find the language on unpaid meal time (which some members use to create a flexible schedule), as well as Harvard's flexible schedule proposal form. HUCTW organizers are are happy to help you strategize about how to discuss flexible schedule arrangements with your supervisor.…

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Informational Interviews at Harvard

Informational Interviews at Harvard


Local Harvard HR offices are offering informational interviews called “Career Conversations” every third Thursday from January through June, from 2:00 – 4:00 pm. These sessions will help you to learn more about Harvard’s schools and departments, explore your career interests, expand your professional network, and strengthen future applications. You must sign up in advance for these one-on-one discussions by submitting a brief questionnaire to the local HR office that you wish to meet with directly.…

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HUCTW Copay Reimbursement Program

HUCTW Copay Reimbursement Program


Harvard and HUCTW recently negotiated a new version of of the Copayment Reimbursement Program, which helps HUCTW members with their annual medical copayment costs if they reach above certain amounts. In 2016, the program helps with copays for doctor visits and prescriptions, and in 2017 the program will also start assisting with copays for hospital and ER visits, as well as high tech imaging. In all three years of the new contract, you are eligible for this program if you are an HUCTW staff member enrolled in a Harvard health plan, and if your copayments exceed the amounts (“copayment caps”) listed for your salary range.…

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Harvard-HUCTW Inclement Weather Policy

Harvard-HUCTW Inclement Weather Policy


Union members sometimes have to make challenging decisions about balancing work and safety concerns when planning their commutes during inclement weather. Please read the following inclement weather policy, as well as the contract language on flexible schedules and telecommuting, to aid you in making your travel decisions this winter.…

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Asking for Compensation for Extra Work

Asking for Compensation for Extra Work


During the course your job at Harvard, you may wind up taking on additional work beyond your original job description. If your workload or your level of responsibility has grown substantially, you may want to explore options for recognition, including extra compensation or a job reclassification. Maybe your job has evolved over time, or your supervisor has asked you to take on additional duties. Perhaps you are filling in for a colleague or supervisor who is out of the office or has left Harvard. Our contract describes a number of ways that a member can be compensated for extra work, depending on his/her situation.…

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Executive Order: HUCTW Response & Assistance

Executive Order: HUCTW Response & Assistance


Some of you have reached out to the HUCTW office to express concerns about President Trump’s Executive Order temporarily preventing citizens from Iran, Iraq, Libya, Somalia, Sudan, Syria, and Yemen from entering the United States and indefinitely barring Syrian refugees from entering the U.S. Please know that HUCTW leaders are also very concerned about the effects of the Order. HUCTW members and Harvard faculty, students, and staff come from almost every country in world, including Muslim-majority countries, and we want to express our ongoing support for and solidarity with all of our valued immigrant colleagues. We know that HUCTW members also have family and friends affected by the Order and we want to help connect you with all available resources to assist you or your loved ones.…

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Your HUCTW Education Benefits

Your HUCTW Education Benefits


Harvard and HUCTW support lifelong learning for staff. Together we have negotiated three kinds of financial assistance to help employees with the costs of courses inside and outside of Harvard, and other forms of education, as well as strong language to facilitate time away for learning.…

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Reporting Time if You Work Over Winter Break

Reporting Time if You Work Over Winter Break


This page provides instructions and time-reporting codes that will help you determine how to report your time if you work at Harvard over the holidays or the Winter Break. It also includes a PDF document that provides scenario-based examples that explain how HUCTW Time Reporters should record Floating Holiday Earned (FHE), Floating Holiday Taken (FHT), and Floating Holiday Payout (FHP) time types.…

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