Harvard Works Because We Do Harvard Union of
Clerical and Technical Workers

News and Events

Important Upcoming Deadlines

March 31 is the deadline for three HUCTW reimbursement programs (1) Copay Reimbursement, (2) Fitness Reimbursement, and (3) Dependent Care & Healthcare FSA Reimbursement. Please see below for full details.

We also want to let you know about a college scholarship program for the children of Harvard Federal Credit Union members. There are ten available scholarships, and at least two of them will be reserved for the children of HUCTW members. Eligible applicants must be high school seniors who plan to attend college in the next school year. The application deadline is March 3. Please scroll down for full details.

Reimbursement for 2025 Copayments

The Copay Reimbursement Program (CRP) helps HUCTW members who are enrolled in a Harvard-sponsored medical plan with their annual medical copayment costs when they exceed certain amounts. If you or your family members spent a significant amount on doctor, hospital, or prescription copayments in the previous calendar year (CY2025), you may be eligible for reimbursement under this program. You can apply by filling out the CRP reimbursement request form, including a list of your copays from 2025, and submitting it to Sentinel Group (Harvard’s new claims administrator). As supporting documentation, you can download a list of your copayment claims (which Sentinel refers to as an “Explanation of Benefits”) from your insurance provider’s website. You can also call BCBS and request the list be emailed to you. However, please note that it can take BCBS between one and four weeks to email you the list, so downloading a list yourself is usually the fastest method. Alternatively, you can ask for copay receipts directly from your medical provider(s). Learn more on the Sentinel website and scroll down on that same webpage to apply using the copay reimbursement form. Sentinel is a new service provider for Harvard so please let us know if you encounter any problems. Please note this program is only available for union staff. Non-union staff are not eligible to apply.

DEADLINE: March 31, 2026

Reimbursement for 2025 Fitness Expenses

If you belonged to a health club or gym for at least four months during CY2025 while enrolled in a Harvard-sponsored HUGHP or BCBSMA medical plan, you may be eligible for up to $300 reimbursement towards your health club membership or gym fees. For both HUGHP and BCBSMA, you can fill out and submit the form on the MyBlue website. Please note that MyBlue has expanded this benefit to cover cardiovascular equipment andin-person or online cardiovascularfitness classes or subscriptions (streaming spin bike classes, for example), weight loss programs (like WW and Noom), as well as other costs. To apply or to see a full list of eligible expenses visit MyBlue.

DEADLINE: March 31, 2026

Reimbursements from Your 2025 FSA

The Flexible Spending Account (FSA) program allows participants to set aside money from their paychecks pre-tax in order to pay for certain healthcare or dependent care/childcare expenses. If you enrolled either or both FSA programs for the 2025 calendar year, you can be reimbursed for eligible expenses using your tax-free funds.

2025 DEPENDENT CARE FSA:

  • For 2025 Dependent Care FSAs, members were able to contribute up to $5000 tax-free to their FSA, which they can use to reimburse themselves for childcare expenses or other eligible dependent care expenses.
  • You have until March 15, 2026 to incur eligible dependent care expenses using your 2025 FSA account, and you have until March 31, 2026 to request reimbursement for 2025 expenses. Unused funds will be forfeited in accordance with IRS regulations.
  • Sentinel Group (Harvard’s claims administrator) encourages you to use their online portal to fill out and submit the Dependent Care FSA claim form. Daycare, afterschool care, preschool, daytime summer camps, babysitters, nannies, and similar caregivers and programs are eligible for reimbursement. However, please note that Sentinel will not reimburse for kindergarten fees, elementary school fees, or overnight camps.

DEADLINE: March 31, 2026

2025 HEALTH CARE FSA:

  • For 2025 Health care FSAs, members were able to contribute up to $3,300 tax-free to their FSA, which they can use to pay for or reimburse themselves for healthcare, dental, vision expenses for themselves or their families.
  • You have until March 15, 2026 to incur eligible health care expenses using your 2025 FSA account, and you have until March 31, 2026 to request reimbursement for 2025 expenses. Unused funds will be forfeited in accordance with IRS regulations.
  • Sentinel encourages you to use their online portal to fill out and submit the Health Care FSA claim form. You can see a list of expenses that are eligible for reimbursement through your Health Care FSA on the Sentinel Group website or here.
DEADLINE: March 31, 2026

2026 Harvard FCU Scholarships

Do you have a high school senior who will be going to college next year? Are you a Harvard Federal Credit Union member? If so, your child can apply for a Harvard FCU scholarship.

Harvard FCU awards ten $1,500 scholarships, and this year, they will reserve at least two of the ten scholarships for HUCTW members. Have your child apply here by March 3: https://harvardfcu.org/about/scholarship/

If you are not yet a Harvard FCU member, but you’d like to join, you can do so with a $5 minimum deposit here or by going to one of their branches to join in person. (Harvard FCU is the new name of HUECU, so if you were ever a HUECU member, you can rejoin by visiting a branch to deposit at least $5.) Once you join, your child is eligible to apply for a scholarship.

If you do not have a child applying for a scholarship, but you are a Harvard FCU member, you are invited to join the Harvard FCU scholarship review committee as a volunteer.

DEADLINE: March 3, 2026

Please let us know if you have any questions about the programs described in this email.