Reimbursement Deadline: March 31

March 31, 2025 is an important deadline for three reimbursement programs open to HUCTW members: (1) Copay Reimbursement (2) Fitness Reimbursement (3) Dependent Care & Healthcare FSA Reimbursement. These programs assist members with expenses incurred during the previous (2024) calendar year. Please see more details on each program below.

REIMBURSEMENT FOR 2024 COPAYMENTS

The Copay Reimbursement Program (CRP) helps HUCTW members who are enrolled in a Harvard-sponsored medical plan with their annual medical copayment costs when they exceed certain amounts. If you or your family members spent a significant amount on doctor, hospital, or prescription copayments in the previous calendar year (CY2024), you may be eligible for reimbursement under this program. You can apply by filling out the CRP reimbursement request form, attaching an official list of your copays from 2024, and submitting these two documents to Voya Financial (Harvard’s claims administrator). Download a list of your copayments (or “claims”) from your insurance provider’s website and attach this to your reimbursement application. You can also request the list be emailed to you by BCBS by web or by phone. However, please note that it can take BCBS between one and four weeks to email you the list, so downloading a list yourself if usually the fastest method. Alternatively you can ask for a list of copay receipts directly from your medical provider(s) as proof of payment. Learn more on the HUCTW website: https://huctw.org/copay and download and fill out the copay reimbursement form to apply. To ensure your form arrives by the deadline, you should submit it to Voya Financial by email at HVDflex@voya.com (as an attachment) or though their online portal. You should direct all questions about the program to HVDflex@voya.com or to the portal’s virtual advisor. 2024 claims are the last round of reimbursements that will be processed by Voya. 2025 claims will be processed through Sentinel Group. Please note this program is only available for HUCTW staff. Non-HUCTW staff are not eligible.

DEADLINE: March 31, 2025

REIMBURSEMENT FOR 2024 FITNESS EXPENSES

If you belonged to a health club or gym for at least four months during CY2024 while enrolled in a Harvard-sponsored HUGHP or BCBSMA medical plan, you may be eligible for up to $150 reimbursement of your health club membership or gym fees. For both HUGHP and BCBSMA you can fill out and submit the form on the MyBlue website. Please note that MyBlue has expanded this benefit to cover cardiovascular equipment and cardiovascular-related online fitness class subscriptions (streaming spin bike classes, for example), as well as other expenses. To apply or to see a full list of eligible expenses visit MyBlue. They also offer a similar reimbursement for weight loss programs like Weight Watchers and Noom.

DEADLINE: March 31, 2025

The Flexible Spending Account (FSA) program allows participants to set aside money from their paychecks pre-tax in order to pay for certain healthcare or dependent care/childcare expenses. If you enrolled either or both FSA programs for the 2024 calendar year, you can be reimbursed for eligible expenses using your tax-free funds.

2024 DEPENDENT CARE FSA:

For 2024 Dependent Care FSAs, members were able to contribute up to $5000 tax-free to their FSA, which they can use to reimburse themselves with tax-free funds for childcare expenses or other eligible dependent care expenses.
You have until March 15, 2025 to incur eligible dependent care expenses using your 2024 FSA account, and you have until March 31, 2025 to request reimbursement for 2024 expenses. Unused funds will be forfeited in accordance with IRS regulations.
VOYA Financial (Harvard’s claims administrator) is largely remote, so they encourage you to use their online portal and/or email to fill out and submit the Dependent Care FSA claim form. Generally daycare, afterschool care, preschool, pre-K, daytime summer camps, babysitters, nannies, and similar caregivers and programs are eligible for reimbursement. However, Voya will not reimburse for kindergarten fees, elementary school fees, or overnight camps. Click here to see a longer list of eligible programs and care providers.
2024 FSA claims are the last round of reimbursements that will be processed by Voya. 2025 claims will be processed through Sentinel Group.

DEADLINE: March 31, 2025

2024 HEALTH CARE FSA:

For 2024 Health care FSAs, members were able to contribute up to $2,750 tax-free to their FSA, which they can use to pay for or reimburse themselves for healthcare, dental, vision expenses for themselves or their families.
You have until March 15, 2024 to incur eligible health care expenses using your 2024 FSA account, and you have until March 31, 2025 to request reimbursement for 2024 expenses. Unused funds will be forfeited in accordance with IRS regulations.
Voya Financial (Harvard’s claims administrator) is largely remote, so they encourage you to use their online portal and/or email to fill out and submit the Health Care FSA claim form. You can see a list of expenses that are eligible for reimbursement through your Health Care FSA on the Voya Financial website or here.
2024 FSA claims are the last round of reimbursements that will be processed by Voya. 2025 claims will be processed through Sentinel Group.