Need Help Taking a Time Away?

Everyone needs and deserves time away from work to relax and recharge. Regular vacations make for healthier, happier employees and a more productive workplace. Sometimes members tell us they feel pressure from their supervisor(s), colleagues, or even themselves, not to take time away from work for vacation. Others have indicated that it feels like their vacation requests are regularly denied. An HUCTW organizer can help you navigate these types of situations with your supervisor or colleagues.…

Harvard Informational Interviews: June 20

In order to promote internal career growth and networking, all of Harvard's HR offices will be offering informational interviews on the third Thursday of January through June of 2019. The last round of interviews for this academic year is happening on June 20, 2019. The following description from the Harvard HR website explains how the interviews work, how you can sign up, and what you should do to prepare. You must sign up in advance (ideally two weeks ahead of the date you would like a meeting) for these one-on-one discussions by submitting a brief questionnaire to the local HR office that you wish to meet with directly. …

Detailed Summary of New Contract

On December 4, 2018, HUCTW members voted to ratify a new contract covering the period from December 5, 2018 to September 30, 2021. The following is a Detailed Summary of the 2018 - 2021 Agreement, which provides specific details of all agreed-upon changes. These changes will be incorporated into two books -- the HUCTW Personnel Manual and the HUCTW Agreement later in 2019. Other than the changes described in the following Detailed Summary, all policies and programs in the previous contract (2015-2018) will remain the same. …

Contingent Work Policies: An Explainer

The new three-year Agreement between HUCTW and Harvard includes significant changes in policies governing the employment of contingent workers at the University. The following document, Regular Benefits for Regular Work: An “Explainer” About Contingent Work Policies from HUCTW (PDF), is meant to provide background information that will help Union members, managers, and friends in the community understand the issues under discussion, the scope of the problem, and the goals of the new policy framework. …

Reimbursement Deadline: March 31

March 31, 2019 is an important deadline for four reimbursement programs for expenses incurred during the 2018 calendar year. These programs include: the Healthcare Copayment Reimbursement Program, the Flexible Spending Account Reimbursement Program, the Fitness Reimbursement Program, and the Bike Commuter Benefit Reimbursement Program. Please note that, if you are applying for the copayment reimbursement program, you may want to request the relevant supporting documentation from your insurer a month before the deadline to ensure it arrives on time. …

Harvard-HUCTW Inclement Weather Policy

Union members sometimes have to make challenging decisions about balancing work and safety concerns when planning their commutes during inclement weather. Please read the following inclement weather policy, as well as the contract language on flexible schedules and telecommuting, to aid you in making your travel decisions this winter.…

Unpaid Leaves of Absence

HUCTW members who want to take extended time away from work can use paid vacation time, but they can also arrange to take an unpaid leave of absence. Once you have passed your 90 day orientation and review period, you are eligible to take a short term unpaid personal leave of 30 - 90 days. Once you have worked at Harvard for five years, you can negotiate a long term leave of absence of 90 days - one year. The following page includes the HUCTW contract language on unpaid leaves, including short and long-term leaves.…

Copayment Reimbursement Program

This program was negotiated by Harvard and HUCTW to help HUCTW members with the costs of copayments for doctor’s visits, hospital visits, ER visits, and high tech imaging appointments (MRIs and CAT scans). You are eligible for this program if you are an HUCTW staff member enrolled in a Harvard health plan, and if your copayments in any of the areas listed below exceed the amounts (or “copayment caps”) listed for your salary range below.…

Salary Increase Calculator

The Tentative Agreement for a new Harvard-HUCTW contract includes three years of salary increases. The Union has prepared a downloadable Excel Salary Increase Calculator so that you can calculate your salary increase for 2018. In order calculate your 2018 raise, you will need to fill in the four blue fields in at the top of the Calculator, indicating your current annual salary, salary grade, hours in your regular weekly schedule, and approximate length of service.…

HUCTW Contract Ratification Vote & Annual Election

This year’s December Election will include a Ratification vote on our new proposed Harvard-HUCTW Contract, as well as an election for HUCTW Executive Board seats and HUCTW Representative seats! Our contracts are ratified by a simple majority vote. A detailed summary of the contract, as well as a salary increase calculator, can be found on the HUCTW website. The Notice of Election mailed to Members’ homes last month; a copy may be viewed on the following page.…

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